Introduction to the second edition (Naomi Cass)8
Acknowledgements10
Introduction to the first edition (Sara Kelly) 11
1 Touring the exhibition:
Roles and responsibilities (Sara Kelly) 13
Definitions13
Organizing body 13
Initiating body 13
Host venue 13
Organizing host venue 13
Responsibilities of the organizing body14
2 The itinerary (Sara Kelly) 17
3 Venue facilities and resources (Sara Kelly) 19
Relative humidity and temperature19
Equipment 19
Lighting 20
Equipment 21
General housekeeping 21
Care in handling of works/objects 21
Security of exhibition storage, display
and packing areas 22
Equipment 22
Emergency and disaster planning 22
Checklist of facilities and resources 22
Draft budgets 24
Draft Budget 1: Mounting and touring an exhibition 25
Draft Budget 2: Touring component only 27
Draft Budget 3: Mounting and touring an exhibition
(basic costs only)29
Final budget 31
5 Loan agreements (Sara Kelly)33
Loan agreements between organizing body and lenders of works/objects33
Exhibition loan agreements between organizing body and host venues38
6 Loan fees and artist fees (Sara Kelly)53
Loan fees53
Loans from institutions53
Loans from commercial galleries53
Loans from private owners53
Artist fees53
7 Transporting the exhibition (Sara Kelly)54
Transport by road54
Short distances54
Long distances54
Timing55
Consignment notes56
Transport by air (national)56
Transport by air (international)57
Transport by sea59
Transport by rail59
Contracts with carriers59
8 Insurance (Sara Kelly)61
Types of insurance61
Government indemnification62
9 Condition reporting, and responding to damage (Sara Kelly)64
Condition reports 64
The role of the conservator 64
Preliminary reporting 64
Comprehensive condition reporting:
Examination techniques and equipment 65
Unframing paintings and works on paper65
Photographs and diagrams 65
Equipment and materials 65
Examining under light 66
Documentation 66
How to file condition reports 66
Condition reporting during the exhibition tour 67
Inspection of works/objects at host venues 67
Practical difficulties 67
Solutions 68
Filling out condition report check sheets:
Examination techniques and equipment 68
Equipment and materials 68
Examining under light 69
Documentation 69
Periodic inspections 69
Procedures to follow in the event of damage to works/
objects in the exhibition 69
Damage to works/objects in transit 70
Moisture 70
Paintings on canvas 70
Paintings on rigid supports 71
Paintings on other supports 71
Works on paper (including photographs) 72
Objects and textiles 72
Fire 73
Insects and other pests 73
Insects 73
Rodents 74
Mechanical damage 74
Paintings 74
Works on paper (including photographs)75
Objects 76
Textiles 76
10 Packing methods and preparation of works/objects for travel (Sara Kelly)79
Methods of packing 79
Crating 79
Soft-packing 81
Methods and materials 81
Boxing 84
Padding 84
Preparing works/objects for travel 84
Paintings 84
Frames 84
Other preparations 86
Works on paper 86
Mounts and frames 86
Other preparations 88
Objects 88
Textiles 89
Packing the truck 89
11 Occupational health and safety issues for travelling exhibitions (Rod Kidd)91
Risk management 91
Reducing risks associated with travelling exhibitions:
A checklist 91
Contacts for OH & S Acts, Regulations and information 93
12 Support material (Kerrie Ann Roberts) 94
Condition reports and condition report check sheets 94
Installation guide 94
Exhibition labels 94
Didactic panels 94
Signage, banners, posters and flyers 95
Exhibition checklist 95
Education kit 95
Media kit 96
Exhibition evaluation forms 96
13 Copyright and works of art (Jennie Moloney)97
A brief introduction 97
Obtaining permission to reproduce a work of art 97
Fair dealing 97
Moral rights 98
VISCOPY 98
Contacts 98
Additional © information 98
14 Touring an exhibition: Summary checklists for organizing bodies and host venues (Sara Kelly)99
Organizing body (before tour begins)99
Host venues 100
Arrival of the exhibition 100
Display period 100
Departure of the exhibition 100
Organizing body (end of tour) 101
Appendix A Sample travelling exhibition condition reports 105
Appendix B Sample travelling exhibition condition report check sheet 116
Appendix C Principal conservation terms used in condition 118
Appendix D Principles of crate building (Sara Kelly) 122
Appendix E Instructions for making hanging systems for textiles 126
Appendix F Useful organizations127
Further reading134
